Conditions consistent with operating schedule
1. A documented Challenge 25 scheme will be operated at the premises. The Challenge 25 scheme shall be actively promoted and advertised at the premises and will ensure that any person purchasing alcohol, who appears to be under 25 years of age, shall be asked to provide acceptable identification to prove that they are 18 years of age or over. Failure to supply such identification will result in no sale or supply of alcohol to that person.
2. The Proof of Age Standards Scheme (PASS) will be actively promoted at the premises by the display of Challenge 25 posters bearing the PASS logo.
3. A PASS accredited holographic proof of age card will be the main identification document accepted at the premises as proof of age. A PASS card must be accepted as proof of age if a purchaser possesses one. Where a purchaser does not possess a PASS accredited proof of age card, only the following alternative forms of alternative identification will be acceptable:
(a) Photo driving licence
(b) Passport or
(c) Her Majesty's Forces Warrant Card
4. An incident book will be maintained in which there will be recorded:
o All incidents of crime and disorder
o Refused sales to suspected under-age and drunken persons.
o A record of any person asked to leave the premises.
o Details of occasions on which the police are called to the premises.
o A record of persons searched on suspicion that drugs are being carried and the reason for such suspicion.
The book will be available for inspection by a police officer on demand.
5. All staff involved with the provision of alcohol will successfully complete training in age related products prior to operating a till. Refresher training will also be successfully completed not more than every 6 months, this will be fully documented and be available for inspection to police officers.
6. All staff will be trained to refuse service to anyone who is drunk. Water will be provided where necessary to any person refused service through drink.
7. CCTV equipment shall be installed and be maintained in good working order in accordance with the manufacturer's instructions. Training should be provided for staff members in the usage of the CCTV equipment. CCTV footage recorded must, as a minimum, cover each entry/exit point of the premises and be recording at all times when the premises is conducting licensable activities.
8. The images recorded by the CCTV system shall be retained in unedited form for a period of not less than 30 days.
9. The Data Controller will make footage available within a reasonable time to a Police Constable, where such request is made in accordance with and which satisfies the Data Protection Act 1998.
10. Appropriate signage will be on display in prominent positions on the premises informing patrons that CCTV is in use
11. No persons under the age of 18 shall be employed on the premise in relation to the selling of alcohol.
12. No persons aged 15 or under will be allowed on the premises during licensable activity. Any 16 or 17 year old patrons will be accompanied by an adult. Door staff and marshals will monitor patrons to ensure no 16 or 17 year olds drinking alcohol on site.
13. There will be no adult only entertainment provided at the venue. (Adult entertainment is entertainment intended to be viewed by adults only and distinguished from family entertainment. The style of adult entertainment that normally includes sexual content qualifies as adult entertainment, including sex channels for television and pre-paid sex films for "on demand", as well as adult movies, sex shops and strip clubs) provided at the premises
14. A personal licence holder will be present at all times during licensable activity.
15. A copy of the premises licence and its conditions will be made available for inspection at all times.
16. The licence holder will employ the services of a recognised and qualified security and stewarding company. This company will provide their own security, stewarding and crowd management plans, which will form part of any EMP-event management plan.
17. The licence holder will work closely with the Security Ops Manager and implement their recommendations on security and numbers needed dependent on any given event. However a minimum of 2 SIA registered door staff must be on duty for the first 100 customers from the start of each event (each event may differ on start times) to close followed by an extra one member of door staff for each additional 100 customers or part thereof. Extra door staff may be required for larger events and are conditioned specifically under each heading.
18. All security staff and stewards will be easily identifiable and have appropriate training for their duties. A register will be maintained of all stewards and security staff employed before, during and after the Event containing their full names, date of birth, home addresses, employers, event specific identification and where appropriate their SIA registration details (see next condition). These details will be made available to Lancashire Police.
19. A written record shall be kept on the premises by the Designated Premises Supervisor of every person employed on the premises as a door supervisor in a register kept for that purpose. That record shall contain the following details:
o the door supervisor's name, date of birth and home address
o his/her Security Industry Authority licence number
o the time and date he/she starts and finishes duty
o the time of any breaks taken whilst on duty
20 At all times that the premises is open to the public then there should be regular toilet checks conducted and documented accordingly. These checks will be done at regular intervals. The CCTV of the toilet areas will be monitored at all times.
21. The premises shall operate a zero tolerance drugs policy (zero tolerance means "this venue will not tolerate any drug use or drug dealing and will employ different pro-active measures to tackle drug use or drug dealing") Any person found in possession of drugs, the drugs will be seized and the person detained and the Police called. Said policy will be written and will be approved by Lancashire Constabulary, such approval not to be unreasonably withheld.
22. Confiscated and found drugs shall be stored, disposed, transferred in accordance with procedures agreed with the Lancashire Constabulary.
23. During any event that involves licensable activities being carried on under the authority of this premises licence, the premises will operate a search policy to deter the carrying of drugs or weapons. Said policy will be written and will be approved by Lancashire Constabulary, such approval not to be unreasonably withheld. Notices will be displayed informing patrons of the search policy at the function.
This search will be a condition of entry:
A discrete search area will be provided. Anyone refusing a search will be denied entry to the licensed premises.
24. The organisers will employ the services of a qualified first aid provider-the numbers of staff will be in line with The HSE Event Safety (Purple) Guide. A dedicated and clearly signed first aid point will be manned at all times that the premises are open to the public.
(The Purple Guide to Health, Safety and Welfare at Music and Other Events. The Purple Guide has been written by The Events Industry Forum in consultation with the events industry. Its aim is to help those event organisers who are duty holders to manage health and safety, particularly at large-scale music and similar events.)
25. All emergency exits and entrance / exits will be kept clear at all times.
26. No glass containers, glass bottles or cans shall be sold on the Licenced Premises. The event organiser shall take appropriate measures to prevent glass containers, glass bottles or cans being brought on to the premises by the public.
27. Any drinks alcohol or otherwise will be served in vessels made from polycarbonate, plastic or other non-glass alternative.
28. All glass bottle beverages must be decanted into such a vessel prior to giving to the public.
29. The organisers will have in place a media manager who will be responsible for all social media updates and press releases. A hotline will be put in place. Local residents will be able to contact the organisers on the hotline on Event days for information or with concerns about public nuisance. The hotline phone number will be circulated to residents by letter and on social media in advance of any Events. 30. The organiser will employ the services of a dedicated traffic management company to undertake a survey of potential traffic impact and produce a traffic management plan that details measures to be put in place that will minimise this impact. The TMP must be approved by the ESAG including Lancashire Highways 6 weeks prior to the Event. National guides are not sufficient for such a remote location.
TRAFFIC MARSHALLS.
31. Said Traffic Management Plan will include the use of Marshalls to assist with directing traffic on access to the site, parking and the dispersal of patrons. Suitable off-road parking should be provided for any events where the public attend in their own vehicles. Vehicle movement within the licensed premises will be limited to those which are essential and will be controlled to ensure safety of the public and staff.
32. All efforts should be made to ensure all patrons do not leave the site on foot particularly during the hours of darkness. Where any patron insists on leaving on foot then they should be given reflective safety bands. This will be managed via the entrance gate where any patron leaving will be provided with a taxi or picked up via coaches/buses. The safety of the public on the back roads in the area is paramount and there should be no pedestrians from this venue allowed on these roads.
33. During any event there shall be links established with a taxi company or companies to ensure taxis are available to take people away from the event during the licensable activity and at the conclusion of any event. Efforts should be made to 'agree' a service with a taxi company who can be relied upon to provide sufficient taxis to meet demand.
34. Any area used at the entrance exit for patrons waiting for taxis should have SIA door staff cover to manage the patrons and prevent any crime or disorder.
35. For each 'event' an Event Manager will be identified and be responsible for the overall running and management of each event. Where possible, this person will be a personal alcohol licence holder.
36. On the day of an event the event manager will hold a briefing with ALL staff including security and stewards prior to the event starting. During the event the event manager will meet with head of security and key staff at agreed intervals to identify any issues, updates and other taskings. A two-way radio system will be used to maintain communication between event organisers and steward / security management.
37. Events are to be ticket only and only available to customers aged 18 and over when alcohol is being served at the event. There must be a robust management of ticket sales to ensure no one under the age of 18 is able to obtain entry and appropriate checks made on entry to the event.
38. Tickets should be limited in line with capacity level of premises.
39. During any type of music event recorded or live there will be in place suitable crowd barriers in front of the security pit.
40. When a band or DJ is performing the Event Manager and Licence Holder will ensure that there are two 'spotters' stationed at the main stage. There will also be extra 'spotters' positioned close by to monitor the crowd from the sides.
41. There will be suitable signage in place to discourage crowd surfing to the reasonable satisfaction of the responsible authorities.
42. The premises licence is for a one-off event one per year annual ‘Welly Ball’ and is not for any other event or licensable activity.
43. All patrons will be issued wristbands and anyone without a wristband will not be served alcohol.
44. The designated premises supervisor or the personal licence holder for the premises who is supervising the sale or supply of alcohol at that time, shall not permit customers to congregate and consume alcohol sold or supplied by that premises in a public place within the immediate vicinity of the premises and in an area not so licensed for consumption to the annoyance or obstruction of others and shall prevent the removal of alcohol if it is intended for such a purpose.
45. Notices will be displayed at the entrance and exits advising customers to leave quietly.
46. The Licensee shall ensure that staff departing at night when the business has ceased trading, conduct themselves in such a manner to avoid disturbance to nearby residents.
47. The Premises Licence Holder will produce an event specific Event Safety Management Plan for each event that takes place under the authority of this licence.
48. The organiser must attend at least one ESAG meeting held prior to the Event.
49. The ESMP must be approved by the ESAG at least one month prior to the event. Any changes requested to be made to the ESMP after its approval by ESAG, must be approved by Police Licensing.
The ESMP must include, but not be limited to, the following:
a. Introduction and Event Overview including details of proposed entertainment
b. Event Contacts
c. Licensing Objectives - Measures to address the Licensing Objectives In Licence
d. Organisational Structure, Roles & Responsibilities
e. Crowd Management Plan including plans for access, egress, dispersal and evacuation
f. Security and Stewarding Plan
g. Alcohol Management Plan
h. Crime Reduction Plan-including drugs policy
i. Capacity 850
j. Fire Safety
k. Cleansing
l. Waste Management Plan including litter collection
m. Communication
n. Temporary Demountable Structures
o. Site Safety Plan including Safety Rules
p. Sanitary Facilities
q. Medical and First Aid Facilities
r. Concessions
s. Management of Bars & sale of alcohol
t. Power & Electrical Installations
u. Incident and Emergency Plans including Major Incident Plan
v. Transport Plan including the Traffic Management Plan
w. Sound Assessment and Noise Management Plan
x. Provision of drinking water
y. Facilities of Disabled Persons
z. Welfare and Lost/Found Children N/A
50. The organiser will produce a detailed, scaled draft site plan which will include, but not be limited to, all entrances and emergency exits, first aid and welfare points, fire points, temporary bars (if any), kitchens, staging, structures, marquees and sanitary provision. The draft site plan will be discussed within WYSAG and when agreed it will form part of the ESMP.
51. The ESMP will form the framework within which the event is managed and operated - the conditions and operating procedures defined in the final version of the ESMP will be adhered to.
52. All patrons must wear a wristband on the premises. Checks will be carried out by stewards, doorstaff and organisers. Anyone not wearing a wristband will be removed from the premises.
53. This licence is purely for a one-off event on 8th July 2022 Welly Ball and times stated on the licence and for no other event.