Mandatory Conditions where the licence authorises the sale of alcohol
1 No supply of alcohol may be made under the premise licence -
(a) at a time when there is no designated premise supervisor in respect of the licence , or
(b) at a time when the designated premise supervisor does not hold a personal licence, or his licence has been suspended.
2 The supply of alcohol under a premises licence must be made or authorised by a
person who holds a personal licence
Irresponsible Drinks Promotions - Mandatory Conditions
3. (1) The responsible person must ensure that staff on relevant premises do not carry out, arrange or participate in any irresponsible promotions in relation to the premises.
(2) In this paragraph, an irresponsible promotion means any one or more of the following activities, or substantially similar activities, carried on for the purpose of encouraging the sale or supply of alcohol for consumption on the premises-
(a) games or other activities which require or encourage, or are designed to require or encourage, individuals to-
(i) drink a quantity of alcohol within a time limit (other than to drink alcohol sold or supplied on the premises before the cessation of the period in which the responsible person is authorised to sell or supply alcohol), or
(ii) drink as much alcohol as possible (whether within a time limit or otherwise);
(b) provision of unlimited or unspecified quantities of alcohol free or for a fixed or discounted fee to the public or to a group defined by a particular characteristic in a manner which carries a significant risk of undermining a licensing objective;
(c) provision of free or discounted alcohol or any other thing as a prize to encourage or reward the purchase and consumption of alcohol over a period of 24 hours or less in a manner which carries a significant risk of undermining a licensing objective;
(d) selling or supplying alcohol in association with promotional posters or flyers on, or in the vicinity of, the premises which can reasonably be considered to condone, encourage or glamorise anti-social behaviour or to refer to the effects of drunkenness in any favourable manner;
(e) dispensing alcohol directly by one person into the mouth of another (other than where that other person is unable to drink without assistance by reason of disability).
4. The responsible person must ensure that free potable water is provided on request to customers where it is reasonably available.
Age Verification Policy - Mandatory Condition
5. (1) The premises licence holder or club premises certificate holder must ensure that an age verification policy is adopted in respect of the premises in relation to the sale or supply of alcohol.
(2) The designated premises supervisor in relation to the premises licence must ensure that the supply of alcohol at the premises is carried on in accordance with the age verification policy.
(3) The policy must require individuals who appear to the responsible person to be under 18 years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and either -
(a) a holographic mark, or
(b) an ultraviolet feature.
Availability of different Measures - Mandatory Condition
6. The responsible person must ensure that:
(a) where any of the following alcoholic drinks is sold or supplied for consumption on the premises (other than alcoholic drinks sold or supplied having been made up in advance ready for sale or supply in a securely closed container) it is available to customers in the following measures -
(i) beer or cider: ½ pint;
(ii) gin, rum, vodka or whisky: 25 ml or 35 ml; and
(iii) still wine in a glass: 125 ml;
(b) these measures are displayed in a menu, price list or other printed material which is available to customers on the premises; and
(c) where a customer does not in relation to a sale of alcohol specify the quantity of alcohol to be sold, the customer is made aware that these measures are available.
Alcohol Pricing
1. A relevant person shall ensure that no alcohol is sold or supplied for consumption on or off the premises for a price which is less than the permitted price.
2. For the purpose of the condition set out in paragraph 1-
(a) “duty” is to be construed in accordance with the Alcohol Liquor duties Act (1979)
(b) “permitted price” is the price found by applying the formula -
P=D + (DxV)
Where-
(i) P is the permitted price
(ii) D is the rate of duty chargeable in relation to the alcohol as if the duty were charged on the date of the sale or supply of the alcohol, and
(iii) V is the rate of value added tax chargeable in relation to the alcohol as if the value added tax were charged on the date of the sale or supply of the alcohol;
(c) “relevant person” means, in relation to premises in respect of which there is in force a premise licence -
(i) The holder of the premise licence
(ii) The designated premise supervisor (if any) in respect of such a licence, or
(iii) The personal licence holder who makes or authorises a supply of alcohol under such a licence.
(d) “relevant person” means, in relation to premises in respect of which there is in force a club premises certificate, any member or officer of the club present on the premises in a capacity which enables the member or officer to prevent the supply in question: and
(e) “value added tax” means value added tax charged in accordance with the Value Added Tax Act 1994
3. Where the permitted price given by Paragraph (b) of paragraph 2 would (apart from this paragraph) not be a whole number of pennies, the price given by that sub-paragraph shall be taken to be the price actually given by that sub-paragraph rounded up to the nearest penny.
4. (1) Sub-paragraph (2) applies where the permitted price given by Paragraph (b) of paragraph (2) on a day (“the first day”) would be different from the permitted price on the next day (“the second day”) as a result of a change to the rate of duty or value added tax.
(2) The permitted price which would apply on the first day applies to sales or supplies of alcohol which take place before the expiry of the period of 14 days beginning on the second day
CONDITIONS IN LINE WITH OPERATING
General
Designated Premises Supervisor nominated (Matthew Owen-Event Director).
Sufficient number of staff on the premises to cover all aspects of the event (15 marshals). Additional security & medical teams have been subcontracted (3 Security & 2 Medical).
Staff are regularly trained throughout the year at our smaller shows & there will be a full brief and training before our show.
Prevention of Crime and Disorder
There will be a constant 3 SIA badged security at all times during the event.
The bar, which has been hired for this event, will be running a strict check 25 policy. They will also hold their own Refusals Register and Incident Report Register which they will send to the ‘Wheels Up North’ team after the event has been concluded.
All members of the ‘Wheels Up North’ team will be briefed and trained prior to the event on how to de-escalate situations that may arise by the subcontracted security team.
We have a zero tolerance policy on any illegal substances on site. A lock box will be on site and it will be kept in a secure locked car owned by the site security manager. Anyone found in possession of illegal substances will be removed from the venue. If the quantity is deemed to be more than personal use, police will be involved and all illegal substances on removal of said person will be confiscated (handled by our subcontracted security).
Radios will be provided to all staff (security, medical & marshals) in order for best communication between all parties. A register will be kept of any issues which occur during the event by the ‘Wheels Up North’ team.
Public Safety
The licence holder (Matthew Owen-Event Director) or people authorised by them will check the premises before it opens to the public to ensure there are no risks to patrons and that all safety precautions are in place.
The licence holder (Matthew Owen-Event Director) will ensure that all staff receive appropriate training about emergency and general safety precautions and procedures.
Crowd management plans will be put into place to reduce overcrowding in certain areas such as the show field and food & drink area. This will involve spreading out the display and stalls in the show field to distribute crowds evenly around the event. The food & drink area will be constantly monitored, if this is starting to become overly busy (especially around
12:00-13:00 on show day) marshals will be instructed to only let people into that area once other guests have left.
Vehicle movement on site will be limited, any vehicle who wishes to move will be guided through by a marshal at low speeds with hazard lights on.
The licence holder (Matthew Owen-Event Director) will ensure that all staff are aware of their social and legal obligations. All rubbish removed from public areas on a regular and frequent basis.
All drinks purchased on site will be served in open plastic containers or plastic bottles. No glass will be served from the licensed bar.
There will be 8 fire extinguisher points throughout the venue with a mix of 3 water extinguishers, 5 Dry Powder extinguishers and 12 foam extinguishers. Our elected head staff of each area and the event directors (6 marshals) will have had a fire training course in order to best know how to deal with a situation should it occur.
An adequate and appropriate supply of first aid equipment and materials available on the premises. Our subcontracted medical team will have at least 2 fully trained staff working the hours of the event.
Prevention of Public Nuisance
Suitable and conspicuous notices shall be displayed at entrances, exits and around the site with all site rules. Security will also be enforcing these rules on site.
Alcoholic drinks purchased on the premises will not be allowed to be taken off site.
Due to the isolated location of the venue, no noise shall emanate from the premises nor vibration be transmitted from the premises that gives rise to a nuisance.
Where live/recorded music takes place, the licence holder (Matthew Owen-Event Director) shall undertake regular monitoring of noise levels with a digital decibel monitor at the nearest noise sensitive locations. A record shall be kept of any monitoring, including date, time, location, name of the person conducting the check and any remedial action taken. Records shall be kept for at least 6 months and made available on request to Police or an Authorised officer.
Protection of Children from Harm
Colour coded wristbands will be used on site for marshals, security and medical to best indicate attendees and their age range (individual ID checks will still take place at the purchase of alcohol).
-Adult Wristband (gold)
-Under 18 Wristband (bright red)
There will be a lost child station at the medical van which will be visibly signed. All marshals, security & medical staff will be under the instruction that if a lost child is found at the event, they will be taken directly there.
Anyone under the age of 16 can only attend the event with adult supervision.
The licence holder (Matthew Owen-Event Director) will operate a Challenge 25 Age Verification Policy and display prominent signage at the point of sale indicating that the Challenge 25 scheme is in operation. These signs will be provided to the bar on site if they do not have them.
The only acceptable proof of age identification shall be a current Passport, photo card or Driving Licence.